RECORDING
Bird records
All bird records, including descriptions of rare or scarce species, should be emailed to the County Recorder Keith Rainford using the recording spreadsheet:
Download the spreadsheet - Excel 2007 / 2013. 
Alternatively, records can be entered on BirdTrack or eBird.
When submitting records, please provide as much detail as possible – especially evidence of whether breeding was Possible, Probable or Confirmed. More details on evidence of breeding can be found on the BTO website.
We are particularly keen to receive records of those species considered to be conservation priorities in Nottinghamshire, details of which can be found in Nottinghamshire’s Birds of Conservation Concern list, a PDF of which can be downloaded below.
[Nottinghamshire’s Birds of Conservation Concern PDF]
Records of rare and scarce birds
If you are lucky enough to find a rare or scare bird in Nottinghamshire, you may be required to submit details of the species in question, so that the record can be considered by the Nottinghamshire Birdwatchers Rarities Committee. Details of your observation should be provided in the form of a description, and supported by photos or sketches, using the following form [rarity submission form].
The following six categories of birds require (or may require) written details in order for them to be included in the official Nottinghamshire record.
Full details are required of any national rarity as defined by the British Birds Rarities Committee (BBRC). Please note that all records of national rarities are considered by the BBRC. Normally descriptions of such species are sent by the observer to the County Recorder, who then forwards the description.
Full details are required of any other species not currently on the Nottinghamshire list (for example Dartford Warbler).
Full details are required of any of the species listed below. The extent of the description required will depend on the rarity of that species and the relative ease of identification. For example a record of a summer-plumaged Slavonian Grebe would require only a brief description of the salient features, whereas a record of a Richard’s Pipit would require a much more complete description. All records will require a description of some sort for the society’s archive—the permanent record. If an identifiable photograph of the individual concerned is available the written description may be briefer.
The County Recorder may also request supporting details records of:
Full details are required of records of rare and unusual sub-species occurring within the county. This includes all of the following subspecies - unusual races of Lesser Black-backed Gull, Kumlein’s Gull, Dark-breasted Barn Owl, Continental Coal Tit, Siberian Chiffchaff, Northern Willow Warbler, Black-bellied Dipper, Greenland Wheatear, unusual races of Yellow Wagtail, Scandinavian Rock Pipit & Northern Bullfinch.
The County Recorder may also request full supporting details of any migrant species seen prior to its previous earliest date in the county or subsequent to its latest date in the county or seen outside of its usual seasonal range, or of any other bird seen in the county if circumstances dictate.
The Nottinghamshire Birdwatchers Rarities Committee currently comprises Alan Clewes, Nick Crouch, Andy Hall (Chair), John Hopper, Paul Naylor, Keith Rainford and Dave Read.